SDAC Costs and their Collection

One of the biggest things that holds up SDAC Medicaid claims is the calculation and validation of your district's costs.  At therapylog, we've seen the problem.  Who do you send them to?  Are you sure they got there?  Will you need to submit a justification for the differences from last year?  What were last years costs anyway?  How do you know that your reasons for cost differentials will be accepted?

Now, we're showing you what we've done to try and ease this process for you.  This post is directed towards SDAC coordinators, so if that's you check out what we have in store:

See that screenshot?  That's the new cost management screen.  It's the next step that comes after your time study is complete (Step 4).  The top form allows you to upload your cost calculation sheets directly to us, and right there you can see which files you've already uploaded (so you know we have them).  Don't remember which files you sent?  Click their name to download a copy of the file you sent us (so you know we got the right one).  Need to submit another file?  You can send as many as you want, and they'll all be listed there for you.

And that second table below shows what we currently have on file for your cost totals (Along with the totals we have on file for the same quarter last year).  If you still have 0's in those boxes for your quarter, just hit the "Edit Costs" button for the current year, and you'll be take to this form:

Here you can see a form that lets you enter in your salaries and fringe costs for the quarter, and it immediately calculates your differential right there on the screen so you can see the change since last year.  Green means the difference is within acceptable limits.  If it goes beyond 5%:

  
You'll be shown immediately, so that you can submit your justifications NOW, not in 6 weeks when medicaid sends it back with questions.  Don't know what to put for your justifications?  Use some of our examples of common justification reasons for cost increases and decreases from the bottom of the screen:

Just Drag-and-Drop them onto the textbox where you want to use them, and they'll become part of your reasoning for your cost difference.  Use one, or as many as you want, and you can always type your own specifics in around the usual reasons to make your point clear.

We are always trying to make therapylog.com a better place for your district and you as a user.  Have other ideas on how we can improve?  Let us know by leaving a comment!  We'd love to hear from you.

~Ethan