Automating the Day Planner

I received a thoughtful email from one of our therapists this morning (Jennifer Huffaker from Special School District, to be precise). She writes:

"Whenever you submit an entry it always closes the day planner and bring you back to the home page. Most likely you have many entries to fill when you open the day planner, once you hit submit is there any way to bring you back to the day planner and that day you were working on as oppose to bring you back to the home page, clicking calendar and then clicking your day again?"


Our response?  Great idea!  Anyway that we can get rid of any extra clicks is favorable in our eyes.  So, in that light, we've automated the day planner to be a little more proactive.  Now, when you login to your calendar, in direct answer to Jennifer's request, when you schedule a new service it will take you right back to the day planner for the day it was scheduled for, so you can save time when scheduling many services on one day:

Thanks for the idea, Jennifer!


Do you have thoughts or ideas about ways to make therapylog.com better?  Let us know, it's our job to make your  online experience easier.


~Ethan

A Quick Fix for the Student Progress Report

We noticed a problem today when one of our users called in to ask about a few of our reports.  Namely, the "Student Progress Report" (first report on the list, for therapists) was not producing the "progress" column at all.  Obviously, this limited the usefulness of this report.  :)

If you're interested in the reason why this failure occurred, I'll give a brief explanation:  We used to only collect progress information for each student at an appointment once.  Some of our therapists came to us and said that they really needed to be able to track progress seperately for each goal.  We knew that this was an important feature, so we changed our data structures to store progress at the "goal" level rather than at the "appointment" level.  However, this report was still pulling data from the original location, and not coming up with anything.

In any case, I just want everyone to know that the report is once again functioning as we'd expect, displaying all progress data as it should.  Thanks to Sandy Holterfield for bringing that to our attention, we got it fixed as fast as we possibly could.

Notice something that doesn't seem quite right to you? Let us know.  Fixing problems is always our #1 priority.

Grouped Admin Unbillable Reports

For a while now, we've had the ability for administrators to run unbillable reports in order to find out which transactions for their district are not billable to medicaid, and for what reasons.

Unfortunately, I think the interface may have been a little misleading.  You see, there's this selector for most admin reports that allows them to run it only for one "group" of therapists (which are self-defined through another area of the website).  See the interface below:

The problem, though, was that for the unbillable reports, this feature was not "hooked up".  That is to say, it always ran for all therapists regardless of the group selected.  This was brought to our attention by one of our more attentive users, and we're very greatful for that fact.

Point of order:  This was our fault.  We messed it up and should have tested it more carefully when we first launched the "groups" feature to make sure it was being used on all reports properly.  We try not to make mistakes, but when they happen we don't hide them.  We're greatful to our user base when they find things like this for us, and we always try to get them fixed as soon as possible.

In that vein, this post is to announce that this particular oversight is now in the past.  I personally have made sure that each unbillable report will only run for the group selected, as originally intended.

Have you found something that doesn't seem to behave right in therapylog.com?  Let us know!  We're always trying to make our system better, and fixing mistakes is one of the best ways to do that.

~Ethan

Electronic SDAC Launched

Happy 2010 From Therapylog.com

And welcome to a new era of RMS management.  This quarter marks our launch of a 100% online process for managing your SDAC random moment sampling. 

Now, as an SDAC coordinator, instead of keeping tons of paper around your office you can track who's done what with their moments at a glance:

Or, as an SDAC participant, you can get automated email reminders about your moments and just type in the details online instead of keeping track of your specific sheet of paper:

And given that this process is new, we're listening carefully for your feedback so that we can make it even better.  If you're a member of one of the districts that has elected to do your RMS electronically from now on, let us know what you think!  This is new stuff and we want to make whatever changes are necessary to make this process go as smoothly as possible.

~Ethan